Welcome ITL 2023 Session Presenters!
This is your one-stop destination for information about presenting at this year’s ITL conference. Below you will find details about:
- Registration
- Program
- Submitting materials
- Important dates
- Conference logistics
- Presentation tips
If you still have questions, check out our FAQs page or email our Conference Program Coordinator, Crystal Anderson, [email protected]
Program
When you register for the conference, you will receive instructions on accessing Sched, our online program site. Once you access Sched, you can:
- Update your personal information so attendees can learn more about your qualifications
- Update your photo
- View session information
- See who plans to attend your session
- Send messages to registered attendees
The program has been updated with any changes requested on the RSVP form. Please check your session information for accuracy. Final edits can be requested using our request form through September 1 only. (Please note: edits will not be made on a rolling basis; we will make all requested edits after September 1)
You can also access the schedule of events through our Conference Proceedings page.
ITL-2023-schedule-at-a-glance-Final-September-26-2023Submitting Materials – On Demand Presentations and Supplemental Materials for Live Sessions
We are using Open Science Framework (OSF) to host our conference proceedings, including all On Demand and supplemental materials. This is a user-friendly self-serve system. Simply visit our OSF meeting page: https://osf.io/meetings/23_ITL, click on “Add your Poster or Talk,” and follow the instructions to email your materials. (The email instructions are also copied below from OSF for your use):
To upload your ITL-23 Conference materials:
Send an email to the following address(es) from the email account you would like used on the OSF:
- For posters, email [email protected]
- For talks, email [email protected]
The format of the email should be as follows:Subject Presentation title Message body Presentation abstract (if any) Attachment Your presentation file (e.g., PowerPoint, PDF, etc.)
Once sent, OSF will follow-up by sending you the permanent identifier that others can use to cite your work; you can also login and make changes, such as uploading additional files, to your project at that URL.
For consistency, please name your file: LastName_Title. If you have more than one document, include a file number (e.g.: Lastname_Title_1)
If necessary, you can also make changes after you upload. The OSF reply email includes directions on how to do so.
All on demand materials will be due September 10.
Key Dates and Deadlines – Mark Your Calendars!
September 1 – Deadline to register for all presenters
September 1 – Deadline to submit changes to the conference program
-Extended- September 10 – Deadline to submit On Demand materials
October 6 – In person conference!
Conference Logistics
Room assignments are being finalized: you can expect to receive your room assignment by late September.
Available technology: all rooms will be equipped with PowerPoint presentation capabilities (projectors, etc.) and laptop hookups as well as microphones. Other available technology will depend on room assignment, and we will let you know in late September.
Accommodations: you will be asked about necessary accommodations during registration. If there’s anything else you would like us to know or other ways we can facilitate a successful presentation please reach out.
Expected attendance: it’s impossible for us to say exactly how many attendees you’ll have in your session. You can view a list of people who have added your session to their schedule in Sched, which may give you an approximate idea of what to expect.
Changes to program / time / supplemental materials: After September 1 we will not be accepting changes to the program; however, you can make changes to your materials in the self-serve proceedings system. See the section above on Submitting Materials. We also cannot accommodate changes to session time once the program is set. If you can no longer participate in the conference for any reason, please let us know as soon as possible. You can email the Stearns Center ([email protected]).
Presentation Tips
Want to run your idea by someone? Need help making sure your in-person session is interactive enough? Feel free to reach out to our Conference Program Coordinator, Crystal Anderson ([email protected]) who is available to provide session planning guidance or feedback.
This year, the conference includes three session types: Interactive Sessions, Teaching Talks, and On Demand Sessions. You’ll find tips for each session type below, and we invite you to check out our archives for inspiration!
Interactive Sessions
These live sessions should be interactive experiences in which participants have opportunities to connect meaningfully with the content you are sharing, with the presenters, and/or with each other—feeling comfortable to share their teaching-related experiences or try out new ideas or tools.
Sessions are 50 minutes in length but expect about 5 minutes to be taken up with announcements at the beginning and evaluations at the end. There are many possible formats for these sessions, but in general they might include:
Brief introduction of the presenters (~2-3 minutes)
Brief presentation (~5-10 minutes) that might include:
* Overview of the teaching context
* Overview of research, theoretical perspective, or other background or context
* Presentation of the innovation
* Time for participants to practice the technique / engage in small group discussion / or otherwise engage with the content (~20 minutes)
* Time for questions and whole-group discussion (~10 minutes)
* Summary of the key takeaways and / or how the session information can be applied to the varied teaching contexts of the participants. (~2-3 minutes)
*Participants should leave with a plan for how to implement new ideas in their teaching!
Some of these sessions may be panel discussions. In these cases presenters should still plan to include some kind of interactivity or discussion so that attendees are actively engaged for a portion of the time.
Showcase Sessions
Each of these 50-minute interactive Showcase Sessions (SCS) sessions have a session convener who will organize and lead the session and coordinate live-streaming. The session convener, typically someone from the Stearns Center, will coordinate the invited speakers/panelists like yourself, who will start the session by sharing a few brief remarks or a lightning talk presentation (no longer than 5 minutes for each panelist/speaker). Then the session will shift into a roundtable discussion guided by the convener, polls/chat-based activities, a breakout group activity, or some combination of activities. Speakers are expected to prepare a few brief remarks and interact with participants throughout the session activities.
Conveners will reach out to speakers with more session specifics during the summer.
All SC Showcase sessions will be live streamed. The Stearns Center will coordinate the technology support and provide facilitation for participants joining remotely. Live sessions will not be recorded for privacy reasons and to allow free exchange of ideas.
Showcase Session Topics include:
* Authentic Writing Processes
* Teaching Non-Major Students
* Turning Teaching Into Research
For Showcase Session Speakers:
Your session convener will reach out to you in the weeks leading up to the conference. Please check with them for the specific schedule/plans for your session, as sessions will vary in terms of format and speaker activities.
If you would like to make handouts, supplemental materials, or PowerPoint slides available to attendees, you can upload those files to our conference proceedings. See the section above on Submitting Materials for more information.
For Showcase Session Conveners:
Since these sessions will be live streamed but not be recorded, please plan to prepare a 1-page summary document for your session (after the conference) to share in the ITL Conference Proceedings for attendees and those who were not able to attend.
Teaching Talks
Teaching Talks Sessions consists of a series of lightning talks by faculty members on a teaching strategy or SoTL research. Presentations will be live on-campus. Each presenter should be prepared to talk for 5 minutes on their subject, leaving time for all participants to engage with the audience. This session will have a Stearns Center staff member assist with interaction between participants and the audience.
On Demand Sessions
These “sessions” are designed to be a stand-alone online collection that will be posted before the start of the conference and be available anytime to participants via the Sched Conference App and to the public through the open-access ITL Conference Proceedings Online Journal. For information about uploading your presentation, see the Submitting Materials section above.
There are a lot of possible formats for On Demand sessions: video, narrated PowerPoint, annotated teaching artifacts (syllabus, assignment, lesson plan), or a digital poster. Choose the one that works best for your content.
In all cases, try to include the following:
- Teaching context, including size, level, subject of the course and any other contextual factors it would be helpful to know
- Research context: what research or experience informs your approach
- Key details of your assignment/tool/study/teaching innovation
- Information about how others could apply this idea in their own teaching
- Final takeaways: one or two main points you hope your audience remembers
Other suggestions:
- Keep videos brief! Less than 15 minutes is ideal.
- Make sure posters and handouts are readable– consider accessibility
- Get feedback from trusted colleagues.
Some possible formats for On Demand sessions are outlined below, but we encourage you to get creative! Feel free to reach out to the Conference Program Coordinator, Crystal Anderson ([email protected]) if you want to run your idea by someone.
Teaching & Learning Artifact w/Reflection or Annotation
A teaching and learning artifact could be…
- A description of an activity you do in class or ask your students to do outside of class
- An outline of your “lesson plan” for the day, the week, or for a module
- A copy of your syllabus
- A copy of an assignment you give your students
- A link to a teaching or learning tool you have your students use
- A copy of an assessment or grading rubric
The idea is that you are sharing something that you use in your teaching or that your students use to learn AND you either annotate it or submit a separate reflection document/video in which you explain to other instructors why and how you use it (and any helpful hints or lessons learned).
SoTL Poster
You could create a traditional research poster or something less formal: an infographic, perhaps? Posters can be stand-alone or accompanied by a voice recording or video explanation.
Video Presentation (15 min. max)
An On Demand videos could:
- Describe a learning support activity you ask your students to do
- Demonstrate a tool you use to facilitate learning
- Describe a teaching strategy or approach to classroom management
- Explain how you have transformed an activity or course
- Describe your curriculum (re)design process
- Describe the types of instructional support resources available to instructors at Mason from your office or unit (e.g., Career Services, Writing Across the Curriculum)
The idea is that they are a brief overview—you could record a traditional talk, record your screen walking viewers step-by-step through directions on how to do something, etc.
